How to Prepare for an Office Move 

Moving to a new office can be complicated, especially when you’re doing it for the first time and have no idea what to expect. Hiring commercial movers can make the experience less stressful. But before they come in to take away your boxes and office equipment, here are some questions you need to answer first.

How much time do you need to plan the move?

If you have set a date for the move, work your way backward from that date and set up milestones along the way. Moving to a new office requires more than just taking your equipment and moving them to a new location. You may need to pay fees and secure permits. You might need to notify your clients and customers ahead of time so they can anticipate how the move will affect them. Think of every stage of your move, and plan accordingly. 

Is there someone in your team who can oversee the move?

This is someone who has the skill and interest to keep everything organized and on track. She could be the office administrator or a team leader with a knack for managing projects and getting things done. Without a manager to keep everyone on track, things could easily fall apart. Before you know it, moving day has arrived and your office mates haven’t packed their desks yet. The moving manager takes overall responsibility for bringing the plan together, and for planning the party at the end of the move. A new office is no small feat and something you would want to celebrate. 

What items can your team members bring to the new office?

Assign your team to pack their own desks and belongings and give them guidance on what they can bring. Provide them with boxes and packing materials. If you’re planning to implement new policies in office neatness and orderliness, now may be a good time to start. Guide your team on what they can put in the boxes and which items they could take with them to the new office. 

Are you outsourcing parts of the moving process to a third party?

Computers, wires, and servers should be managed by a team of people who know what they are doing. Depending on the amount of office equipment that you have, your internal IT team may be able to handle this. But if you have a lot of office equipment, and you have the budget for it, you could outsource this task to specialist office movers. Keep in mind that computers are expensive and mistakes in packing and handling can be very costly. Consider carefully whether hiring a company to handle your equipment is the right choice for you. 

Do you know a reliable moving company to help you?

The success of your move depends on your preparation and the quality of the moving company you hire. A good place to start is to ask friends and family for a referral. We recommend getting quotes from at least 3 moving companies – more if your office move is complex. Finding the right moving company depends on a lot of factors, including your budget and the range of services they offer. As a rule of thumb, choose a company that is professional, easy to deal with, and makes you feel at ease that your items will be cared for during the process. 

Hire expert commercial movers for your big office move. 

Moving to a new office is an exciting time for everyone involved. It usually means great things are happening and your company is growing. Commercial movers are the best type of movers for this kind of job. But finding commercial moving companies that can guarantee the shortest downtime for your business is not easy. 

At People Move Moving we understand that your business needs to be up and running fast – and we can guarantee the shortest downtime, no matter how many square feet your new office has. 

Contact us today to learn more about our commercial moving services.